On the morning of October 4, 2023, at the office of Yeah1 Group – The leader in creative communication solutions, the kick-off ceremony of the project “Building a smart document management and storage system” was held between Yeah1 corporation and FSI. The project proposes to establish a centralized electronic document management warehouse, reducing the use of paper documents on a company-wide scale, which is a stepping stone for Yeah1 Group to accelerate its comprehensive transformation by 2023.
Find a solution to the problem of effective corporate document management and speeding up digital transformation
Yeah1 Group was established in 2006 and has gradually developed to become a leading company in Technology Communication in Vietnam and Southeast Asia, a system with diverse ecology including Media, Game, Commerce Trade, Finance, Technology, Capital, Global, 7 representative offices across the country and a team of more than 500 enthusiastic employees. Now, Yeah1 is working towards the goal of “Becoming a leading corporation in Vietnam and reaching out to the world with a multimedia ecosystem, expanding retail services based on the power of technology”.
According to the report of Adsota and SOL Premier (2021), Vietnam has 155 million mobile subscribers. The fact that almost everyone owns a smartphone and spends a lot of time on convenient social media has greatly changed the media industry, creating a wave of transformation and intense competition in developing digital content industries.
With the main business field of communication, the demand for the digital transformation of Yeah1 Group is more prioritized than ever. In order to improve production capacity to meet the tastes of modern audiences, and at the same time strengthen competitiveness with competitors in the market, Yeah1 has been one of the Vietnamese enterprises focusing on technology investment, actively with the digital converter.
One of the digital transformation requirements that Yeah1 has chosen as the first development priority in the 2023 period is to convert the number of the corporation’s archives to store documents. Setting up a large volume of projects and jobs, leading to the number of records stored by Yeah1 increasing rapidly over the years. With the traditional way of storing and managing documents, employees spend a lot of time searching, sharing and using documents, and corporations also spend a lot of money in the process of storing these records.
Hoang Thanh Nam – IT Manager, representative of Yeah1 – said: “The number of records generated at the company can be greater than 100 sets/day, the total amount is more than 30,000 sets of records and contracts. commercial, documents, invoices each year and manage communication systems in departments and archives. Currently, the document storage in the office area has reached its limit.”
Facing this situation, Yeah1 Group seeks and wishes to deploy an electronic system to help store documents effectively, search quickly, and have the ability to decentralize and secure data. At the same time, this electronic storage system is capable of connecting with Yeah1’s existing software to establish an overall enterprise digital transformation platform. Through the process of researching, analyzing and evaluating partners in the market, Yeah1 found that the solution provided by FSI was suitable for the needs of the corporation and decided to choose FSI to accompany the corporate’s transform data warehouse.
More than a smart document management and storage solution, it is FSI’s commitment to accompany through Yeah1’s digital transformation journey
Listening to Yeah1’s problem, FSI accessed the DocEye intelligent document management and storage system to help build a centralized data warehouse across the enterprise, with many advantages in features as well as the speed of software development.
At the kick-off ceremony of the project with Yeah1, Ms. Ly Bao Loc – Consultant from FSI expressed her understanding of the difficulties that the corporation is facing: “The problem of document management, reducing the use of resources paper of Yeah1 is also a problem that many large corporations and businesses in Vietnam need to solve on their digital transformation journey. With practical experience in consulting, and implementing conversion to test large customers, FSI is committed to fast and effective implementation and full support to help Yeah1 successfully apply the solution, towards digital transformation in corporate.
After the kick-off event “Building a smart document management and storage system” with Yeah1, FSI will quickly start building a detailed development and distribution plan.